🛠️Complete Platform Overview

Everything You Need for CCPA Compliance

From AI-powered privacy policies to automated guest data requests - our enterprise-grade platform handles every aspect of hotel privacy compliance.

Core Platform Features

Built specifically for independent hotels, boutique venues, and small hotel chains

AI-Powered Privacy Policy Generator

Answer 10 simple questions and get a hotel-specific, CCPA-compliant privacy policy in 2 minutes.

  • Auto-generates tailored policies using Grok AI
  • Hotel-specific templates for booking engines
  • Automatic updates when laws change
  • Multi-language support (English, Spanish)

Compliance Form Builder

Create CCPA-compliant data collection forms with built-in notice at collection and consent management.

  • Drag-and-drop form builder
  • Automatic notice at collection insertion
  • Age verification for guests under 16
  • Real-time validation and encryption

Data Subject Request Management

Automate handling of guest requests to access, delete, correct, or limit their personal data.

  • Guest-facing portal with tracking numbers
  • Automated identity verification
  • 45-day deadline tracking with alerts
  • Integration with PMS for data discovery

Compliance Dashboard & Reporting

Centralized view of privacy compliance status with audit-ready reports and real-time metrics.

  • Compliance score (0-100%) calculation
  • Active DSR request monitoring
  • PDF/CSV export for audits
  • Data inventory and retention tracking

Risk Assessment Module

Document and mitigate privacy risks for sensitive data processing (2028 requirement).

  • Automated risk scoring and suggestions
  • Processing activity documentation
  • Mitigation measure tracking
  • Annual review scheduling

Cybersecurity Audit Preparation

Prepare for mandatory annual cybersecurity audits with comprehensive checklists and evidence collection.

  • NIST Cybersecurity Framework checklist
  • Security evidence documentation
  • Gap analysis and remediation
  • External auditor collaboration portal

Comprehensive Compliance Coverage

Stay ahead of current and future privacy regulations with our complete compliance toolkit

CCPA Compliance Thresholds (Hotels Must Comply if ANY Apply)

100K+

CA Residents

Annual data processing threshold

$26.6M+

Annual Revenue

2025 adjusted threshold

50%+

Data Sale Revenue

From selling personal information

CCPA/CPRA Requirements

  • 45-day response deadline tracking
  • Consumer rights management (Know, Delete, Correct, Opt-Out)
  • Sensitive personal information handling
  • Notice at collection automation

2027+ New Requirements

  • Risk assessments for automated decision-making
  • Cybersecurity audit preparation
  • ADMT (Automated Decision-Making Technology) compliance
  • Enhanced security documentation

Staff Training & Knowledge Base

  • CCPA basics for hotel staff (15-min modules)
  • Guest privacy request handling training
  • Data security best practices
  • Incident response procedures

Audit-Ready Documentation

  • Data inventory reports
  • DSR compliance tracking
  • Third-party vendor assessments
  • Incident response logs

Upcoming Compliance Timeline

2027

ADMT Rules

Automated decision-making technology compliance required

2028

Risk Assessments

Mandatory risk assessments for sensitive data processing

2030

Cybersecurity Audits

Annual independent cybersecurity audits required

Seamless Integrations

Connect with your existing hotel technology stack for unified privacy compliance

Property Management Systems

  • Cloudbeds
  • Opera PMS
  • Maestro
  • SiteMinder
  • Generic Webhook Support

Channel Managers & OTAs

  • Booking.com
  • Expedia
  • Airbnb
  • Hotels.com
  • Channel Manager APIs

Email & Communication

  • Gmail
  • Outlook
  • Support Ticket Systems
  • Automated Notifications

Website Integration

  • JavaScript Widget
  • Iframe Embed
  • REST API
  • Webhook Triggers

How Data Flows Through GuardStay

1

Data Collection

Guest data enters through booking engines, forms, or PMS systems

2

Automatic Processing

AI categorizes data types and applies compliance rules

3

Guest Requests

Automated workflow discovers and processes data across all systems

4

Compliance Actions

Deletion, correction, or access requests executed across all platforms

Integration Benefits

30-Minute Setup

Quick integration with existing systems

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Real-Time Sync

Automatic data synchronization across platforms

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Unified Compliance

Single dashboard for all privacy operations

Ready to Automate Your CCPA Compliance?

Join 200+ hotels preparing for launch. Get early access to the only privacy compliance platform built specifically for independent hotels.

30 min

Setup time

$199/mo

Starting price

Q1 2026

Launch date